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NexoOS

OPERATIONS, AUTOMATION AND AI

Reduce expensive operational inefficiencies.

NexoOS identifies and implements operational improvements using AI, automation and the software your company already uses. Every implementation must save significant time, reduce operating costs or recover revenue.

NexoOS · Barcelona
The NexoOS team working in their Barcelona office: meeting table, working screens and Mediterranean daylight.
How we work on a processFour stages: evaluate, design, implement, optimise.

  1. Evaluate

    01/04

  2. Design

    02/04

  3. Implement

    03/04

  4. Optimise

    04/04

01MEASURABLE VALUE

Three concrete ways to create economic value.

Every implementation is justified by at least one of these three.

V01

Save time
We remove repetitive administrative tasks, manual data entry, report preparation and time spent searching for information.

V02

Reduce costs
We reduce errors, duplicated work, delays, unnecessary process steps and dependence on manual coordination.

V03

Recover revenue
We improve commercial follow-up, invoicing, renewals, quotation management and other processes where value is lost.

Value is estimated before implementation and measured afterwards against metrics agreed with management.

02WHAT WE DO

We improve expensive business processes. We do not replace your software.

We identify where your operation loses time and money, design the improved process and implement it with AI, automation and the tools your company already uses.

  1. Current process
  2. NexoOS
  3. Improved process

PROCESSES WE IMPROVE

  • Repetitive administration
  • Document processing
  • Management reporting
  • Approvals
  • CRM and ERP synchronisation
  • Quotation workflows
  • Operational visibility
  • Knowledge management

POSITION

  • We improve processes.
  • We do not replace software.
  • Technology is the tool; business improvement is the product.
03THE PROBLEMS WE SOLVE

Five operational problems that cost money every month.

If you recognise two or more, there is measurable room for improvement.

P01

Too much repetitive administration

Employees manually process documents, copy information between systems and repeat the same work every week.

NexoOS automates repetitive tasks while keeping human control where required.

BUSINESS RESULT

  • Less administration.
  • Lower costs.
  • Faster execution.

P02

Reports that take hours

Managers spend hours preparing operational reports from several sources.

NexoOS consolidates information automatically and generates recurring reports.

BUSINESS RESULT

  • More management time.
  • Faster decisions.

P03

Information spread across systems

Employees repeatedly search for the same information across CRM, ERP, email and documents.

NexoOS improves information availability using integrations and AI.

BUSINESS RESULT

  • Faster work.
  • Fewer mistakes.

P04

Manual approval processes

Approvals depend on email chains and on one specific person replying.

NexoOS structures approvals with defined owners, deadlines and notifications.

BUSINESS RESULT

  • Faster processing.
  • Better accountability.

P05

Processes depending on one employee

Critical operational knowledge exists only inside one person's head.

NexoOS structures and documents that knowledge so the business depends less on individuals.

BUSINESS RESULT

  • Lower operational risk.
04EXAMPLE IMPLEMENTATIONS

Three common improvements, start to finish.

Before, what we implement and what changes in the operation.

E01

Document processing

BEFORE
Employees manually read documents, extract data, enter it into software and check for missing information.
IMPLEMENTATION
AI extracts and validates fields, sends exceptions for human review and records approved information in the relevant system.
OUTCOME
Less manual data entry, faster processing and fewer errors.

E02

Management reporting

BEFORE
Managers collect information from ERP, CRM and spreadsheets and prepare weekly reports by hand.
IMPLEMENTATION
NexoOS consolidates approved data sources and generates a recurring report with KPIs, deviations and operational exceptions.
OUTCOME
Several hours of reporting work removed and faster management visibility.

E03

Quotation or warranty workflow

BEFORE
Documents, approvals and follow-ups are managed across email, spreadsheets and individual memory.
IMPLEMENTATION
The process is structured with required information, defined approval points, deadlines and exception alerts.
OUTCOME
Faster processing, fewer forgotten cases and clearer responsibility.

We publish no invented percentages and no guaranteed savings: impact is measured with the client's own data.

05HOW WE WORK

Four phases. One process at a time.

Each phase ends with a deliverable management can review. We do not open open-ended transformation programmes.

  1. Meeting
  2. Assessment
  3. Design
  4. Implementation
  5. Optimisation

01

Operational assessment

Understand the business and quantify the problem.

  • Understand the business.
  • Measure the problem.
  • Estimate ROI.
  • Define the project.

02

Solution design

Define the improved process before anything is built.

  • Design the improved process.
  • Select technologies.
  • Define responsibilities.
  • Plan implementation.

03

Implementation

Put the improved process into production.

  • Deploy.
  • Integrate.
  • Train.
  • Test.
  • Launch.

04

Continuous improvement

Hold the result and extend it with real usage.

  • Monitor.
  • Maintain.
  • Improve.
  • Measure business results.

Every phase connects back to one of three outcomes: save time, reduce costs or recover revenue.

06INDUSTRIES

High-value businesses with complex operations.

Each industry has different processes: the method is the same, the implementation is not. We do not claim one identical system fits every sector.

TARGET INDUSTRIES

  • Marine dealerships and services
  • Industrial machinery and equipment
  • Medical equipment
  • HVAC and technical installations
  • Industrial distribution
  • Engineering and technical services
  • Specialised automotive and commercial equipment

WHAT THEY SHARE

  • High-value products or services.
  • Operational complexity.
  • Multiple departments involved.
  • CRM, ERP or sector software already in use.
  • Significant administrative work.
  • Processes where errors or delays have material financial consequences.
07PRICING

Priced by service, not by product.

The Operational Assessment determines whether the project has enough measurable value and whether implementation is technically viable.

S01

Operational Assessment

Design partner
€1,500 + VAT
Standard
€2,500 – €4,000 + VAT

S02

Operations and AI Implementation

Small
€4,000 – €7,500 + VAT
Medium
€8,000 – €15,000 + VAT
Complex or multi-system
Custom quotation

S03

Managed Optimisation

Basic
from €500/month + VAT
Professional
from €1,000/month + VAT
Advanced or multi-system
from €1,500/month + VAT

Support is not priced per workflow: it depends on operational complexity, the number of connected systems and the agreed level of support.

PRICES EXCLUDE VAT · SCOPE CONFIRMED AFTER THE ASSESSMENT

08DIFFERENCES

We do not sell technology on its own. We implement operational improvements.

The distinction matters when quotations are compared.

WHAT WE ARE NOT

  • A CRM or ERP vendor.
  • A generic chatbot company.
  • A software replacement project.
  • A traditional consultancy that only delivers recommendations.
  • An agency that accepts arbitrary low-value automations.

WHAT WE ARE

  • An implementation partner focused on measurable business outcomes.
  • A company combining process analysis, automation, AI and integrations.
  • A controlled way to improve one important process without transforming the whole company at once.
09TECHNOLOGY AND CONTROL

Real integrations, explicit limits and human decisions.

NexoOS can work with CRM, ERP, email, accounting systems, databases, spreadsheets, document platforms, APIs and approved business communication systems.

SYSTEMS WE WORK WITH

  • CRM and sales management
  • ERP and operations management
  • Corporate email and calendars
  • Accounting and invoicing
  • Databases and spreadsheets
  • Document platforms
  • APIs and internal services
  • Approved business communication

LIMITS

  • Every integration is subject to API availability, permissions and data quality.
  • Personal WhatsApp accounts are not automatically monitored.
  • We only work with company-approved systems and accessible business data.
  • Legacy or closed systems may require an alternative approach.
  • Integration feasibility is verified before scope and pricing are confirmed.
10WHO WE ARE

Two partners accountable for every project.

No intermediate layers: the people who assess the operation answer for the result.

F01

Roman Petrov

Co-Founder

ESADE
ESADE Business School
Finance & data analytics
Business strategy

Quantifies what processes actually cost and defines the economic case for each implementation.

F02

Teodor Lina

Co-Founder

ESADE
ESADE Business School
Operations
Implementation

Leads the design of the improved process and its implementation across client systems.

TRUST

Why companies trust NexoOS

  • Based in Barcelona.
  • Existing software remains in place.
  • Human approval for critical business decisions.
  • Confidentiality agreements available.
  • Every implementation measured against business outcomes.
  • Focus on high-value businesses.
11QUESTIONS

What management asks before committing.

Direct answers on scope, software, value and control.

NEXT STEP

Start with one process that has real economic impact.

The first conversation is used to identify a process that consumes time, creates unnecessary cost or limits revenue. If no sufficiently valuable or technically viable opportunity exists, no implementation is proposed.

Book an Initial Meeting

A person from the team replies, not an automated form. If your case does not fit, we will say so plainly.